Last Update: Nov 11, 2023

CR3W, INC.,  a Delaware corporation, incorporated under the laws of Delaware, USA, having its registered seat at 3500 South DuPont Highway, Dover Delaware, County of Kent, 19901, USA, registered under company number 7127835  (hereinafter “CR3W”, “we”, “us”, “our”), that owns and operates the website crewfiction.com (hereinafter the “Website”), recognizes the importance of the privacy of all its visitors and users and is committed to protect your personal data in compliance with all applicable data protection and privacy laws, including the General Data Protection Regulation 2016/679 (hereinafter the “GDPR”) and any applicable privacy laws as well as the pertinent decisions, guidelines and opinions issued by the any jurisdiction having authority over us.To this end, the present Privacy Policy is intended to inform you on our privacy practices and in particular on the ways CR3W, in its capacity as Data Controller of your personal data, handles information collected about you when visiting our Website.

‍Personal Data Collected, Purpose and Legal Basis of the Processing
‍When you access and navigate through our Website and Web application, no personal data of yours is being collected. However, when you choose to make use of specific sections of the Website, certain personal data are being collected and processed to fulfill the purpose at hand and always by relying on a lawful basis that allows us to conduct the processing activity. In particular:

‍When you contact us to submit a question or register on the Website
‍When you contact us by any means provided at our Website or register in the Website, for instance under the sections “Contact us” or “Register” or by reaching out directly to one of the members of the CR3W team, you provide us with your personal information, i.e. your email address and the content of your request, as well as any other personal data you decide to disclose, such as your full name, profession, other contact details. We process this personal data, in order to contact you, handle your request or query and provide you with an appropriate response and give you access to our services. This processing is carried out as a step prior to getting back to you and your query or giving you access to our services. 

‍When you apply for a job or a partnership
‍When you contact us by any means provided at our Website in order to join the CR3W team either as an employee or as a partner, you provide us with your personal data, such as your full name, contact details (email address, phone number, etc.), CV, references, etc. During the recruitment and/or evaluation process, you may be requested to provide additional information necessary to evaluate your application or proposal. We process these personal data in order to examine your request or proposal and/or assess your suitability as a CR3W team member or partner (as the case may be) as a necessary step for addressing the reason for you contacting CR3W. Where we have not entered into an agreement with you, CR3W retains your personal data for a time period of six (6) months upon your application or completion of the recruitment process. Your application information may be kept for a longer period of up to two (2) years in order to be taken into account in case of future job vacancies or partnership opportunities only upon your explicit consent.

‍When you add your preferences on our Website
Information about your book preferences, reading history, and future reading plans.

‍When you interact in the CR3W Community
Your comments, discussions, likes, and reactions within book communities and/or other CR3W Users.

‍When you follow or connect with authors and/or Users
Data on the authors, books, and other users you choose to follow.

‍Whenever you use our website and web application there's certain information that gets created and recorded in an automated way. This information we collect includes:
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a. Log Data.
‍When you use our web application our servers automatically record information about your interaction with our Services ("log data"), including information that your browser sends whenever you use it to access our Website. This log data may include your Internet Protocol address, the address of the web page you were visiting before you came to our Website, browser type and settings, the date and time of your request, and how you used the web application. 
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‍b. Device Information.
In addition to log data, we may also collect information about the device you're using CR3W on, including what type of device it is, what operating system you're using, device settings, unique device identifiers, and crash data. Whether we collect some or all of this information often depends on what type of device you're using and its settings.We may collect this information as a part of log files as well as through the use of cookies or other tracking technologies. Our use of cookies and other tracking technologies is discussed more below, and in more detail in our Cookie Statement.

‍When you subscribe to our newsletter
‍When you decide to subscribe to our newsletter by entering your email address under the Website’s section “Subscribe to our Newsletter” and clicking on the button “Subscribe”,  CR3W processes your email address to send out promotional communications regarding CR3W. However, in order to verify your email address and your provided consent, CR3W will send you a follow-up email at your declared email address including a link, which you need to click in order to confirm your subscription. You may withdraw your consent and unsubscribe (“opt-out”) at any time either by clicking on the “unsubscribe” link provided in every marketing communication we send you or by sending an e-mail to privacy@crewfiction.com.

‍Automatically through the use of cookies
‍We may also collect automatically and process information about your use of our Website through cookies. Please visit our Cookies Policy to find out more about the cookies we use, their purpose, the information they collect, as well as how to manage them and set your cookies preferences. 

‍Recipients of your Personal Data
‍We do not allow personal information collected about you to be sold, traded, disclosed to or viewed by any third party. Your personal data is mainly processed exclusively by CR3W, its authorized personnel, and other websites that CR3W owns. We may, however, disclose your personal data in limited circumstances to certain categories of recipients, always ensuring that they provide the appropriate level of security and confidentiality of your personal data in compliance with applicable data protection laws. In particular, depending on the case, we may disclose your personal data to:

‍Services providers, who may perform services on our behalf relating to the Website’s operation, such as IT support services providers, only to the extent necessary for the execution of the required services;
‍Law enforcement authorities, government officials, regulatory agencies or other parties, when we are required to do so by applicable law, regulations or legal process in connection, for instance, with an investigation conducted by judicial authorities regarding suspected and/or actual illegal activity or with a court order served on us, or when such disclosure is necessary upon our legitimate interests.

‍Location of your Personal Data
‍The storage and processing of your personal data takes place within the EU/EEA/USA, where an adequate level of personal data protection is ensured. Should the case arise, where we need to transfer your personal data to a third country, CR3W promptly inform you thereof and will implement appropriate safeguards in accordance with applicable data protection laws, in order to conduct such data transfer and ensure that your personal information remains protected and secure, such as (amongst others) Adequacy Decisions and Standard Contractual Clauses adopted by the European Commission.  

‍We may use Personal Information for a range of reasons, including:
‍1. To promote use of our services to you and others. If you use any of our services and we think you might benefit from using another similar service we offer, we may send you an email about that. You can stop receiving our promotional emails by following the unsubscribe instructions included in every email we send. In addition, we may use your personal information to advertise our services to potential or other users like you, upon your consent.
2. To send you informational and promotional content in accordance with your marketing preferences. You can stop receiving our promotional emails or notifications by following the unsubscribe instructions.
3. To bill and collect money owed to us by our Users. This includes sending you emails, invoices, receipts, notices of delinquency, and alerting you if we need a different credit card number. We use third parties for secure credit card transaction processing, and we send billing information to those third parties to process your orders and credit card payments.
4. To send you system alert messages. For example, we may inform you of temporary or permanent changes to our services, such as planned outages, new features, version updates, releases, abuse warnings, and changes to our terms and policies.
5. To communicate with our Users about their account and provide customer support.
6. To enforce compliance with our Terms and applicable law. This may include developing tools and algorithms that help us prevent violations.
7. To protect the rights and safety of our Users, Participants, as well as our own.
8. To meet legal requirements, including complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
9. To provide information to representatives and advisors, including attorneys and accountants, to help us comply with legal, accounting, or security requirements.
10. To prosecute and defend a court, arbitration, or similar legal proceeding.
11. To respond to lawful requests by public authorities, including to meet law enforcement requirements.
12. To provide, support, and improve the services we offer. This includes our use of the data that our users provide us in order to enable our Users to use the services to communicate with their Participants. This also includes, for example, aggregating information from your use of the services or visit to our websites and sharing this aggregated information with third parties to improve our services. This might also include sharing your information or the information you provide us about your campaign Participants with third parties in order to provide and support our services or to make certain features of the services available to you, always in accordance with your marketing preferences.
13. To provide suggestions to you. This may include using data to suggest books or services that you may be interested in or that may be relevant to you or your campaign participants.
14. To transfer your information in the case of a sale, merger, consolidation, liquidation, reorganization, or acquisition. In that event, any acquirer will be subject to our obligations under these Terms. We will notify you of the change either by sending you an email or posting a notice on our Website.
15. For recruitment purposes if you have applied for a role with CR3W.
16. To customize content and layout of the Websites.

‍Retention Period of your Personal Data
‍We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, as outlined in this Privacy Policy, and in any case as required or permitted under applicable law and the corresponding statute of limitation.  The criteria used to determine the retention period of your personal data include inter alia: (i) the time period we have an ongoing relationship with you; (ii) whether there is a legal retention obligation to which we are subject, such as legal, tax or accounting requirements; or (iii) whether retention is advisable in light of our legitimate interest to have an accurate record of your dealings with us in the event of any complaint or challenge, litigation or regulatory investigation.

‍Your Rights
‍You have the following rights in connection with the processing of your personal data, provided that the respective legal requirements are met:

‍Right of access: you can receive confirmation as to whether or not personal data of yours is processed and request access to, as well as a copy of the processed data (provided, inter alia, under Art. 15 of the GDPR). 
‍Right to rectification: you can request the correction of inaccurate personal data or the completion of incomplete personal data (provided, inter alia, under Art. 16 of the GDPR). 
‍Right to erasure of your personal data, where one of the grounds set out under, inter alia, Art. 17 of the GDPR applies.
‍Right to restriction of processing, where one of the grounds set out under, inter alia, Art. 18 of the GDPR applies.
‍Right to object to the processing of your personal data, when we rely on our own or someone else’s legitimate interest, including to the processing for direct marketing purposes (provided, inter alia, under Art. 21 of the GDPR).
‍Right to data portability: you can request to receive your personal data in a structured, commonly used and machine-readable format and to transmit them to another controller, provided that the conditions of, inter alia, Art. 20 of the GDPR are met.
‍Right to object to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you, provided that the conditions of, inter alia, Art. 22 of the GDPR are met.
‍Right to withdraw your consent: in cases where processing is based on your provided consent, you can withdraw your consent at any time, without however affecting the lawfulness of processing based on consent before its withdrawal (provided, inter alia, under Art. 7 of the GDPR).The aforementioned rights may be exercised at any time by submitting your request in writing at the following e-mail address: privacy@crewfiction.com. CR3W will respond to your request as soon as possible, taking into account the nature and type of the request.
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‍How We Protect your Personal Data
‍CR3W places great importance on the security of your personal data. Therefore, we implement appropriate technical and organizational measures to adequately protect your personal data, in particular against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access. No information system can, however, be 100% secure, therefore we cannot guarantee the total security of your information under all circumstances. In addition, we cannot guarantee or be held liable for the security of the information transmitted to us by other networks (internet, wireless networks etc.).
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‍Links to Other Websites
‍As a resource of information and convenience to our on-line visitors, our Website may provide links to other websites owned or operated by third parties, other than CR3W. Please be aware that we do not control other websites, nor have any liability for their content, security safeguards or privacy practices and that, in any case, the present Privacy Policy does not apply to these websites. Therefore, we strongly encourage you to get informed on the privacy policy of any linked website you visit. 

‍Updates to our Privacy Policy
‍We may periodically amend and update the present Privacy Policy, in order for instance to comply with new legal requirements. Material amendments will be posted on the website in order to keep you informed. Accordingly, we encourage you to consult this Privacy Policy regularly, so that you are aware of its latest version and any updates.

‍Contact Us 
‍If you have any queries, comments or requests regarding the processing of your personal data and our privacy practices, please do not hesitate to contact us by e-mail at privacy@crewfiction.com